IAIR / IACCP 2025 Conference Terms and Conditions

Payment Deadlines

To receive the early bird registration rate, registrants must have registered and paid in full by Midnight AEST Monday 3 March 2025. Earlybird rates are now closed and standard registration rates are in place.

All accepted speakers and poster presenters must register by midnight AEST on 8^th of April 2025 to be included in the program. Speakers who do not register by this time will have their acceptance revoked.

Registration for attendees is open until the 13th June 2025, 13:00 AEST. After this time no more registrations will be accepted. 

Invitation Letters

If formal invitation letters are required to access a visa or are needed by accepted speakers or poster presenters for other reasons, only fully paid registrations will be eligible. Requests for such a letter can be made after registration is complete and directed to the conference secretariat. Please note that proof of paid registration is required for the visa letter.

Social Functions

Delegates must note that some social functions may reach their capacity limits and tickets are only guaranteed on a first come first served basis. Please indicate your intention on attending these events in the registration from and reserve additional tickets. The organisers cannot guarantee that additional tickets will be available to purchase during the conference.

Cancellations and Refunds

Cancellations must be notified in writing to the Congress Secretariat at This email address is being protected from spambots. You need JavaScript enabled to view it.. Cancellations made by 28 May 2025 will result in a full refund less $150 to cover administration costs. However, refunds will not be able to be processed until the conclusion of the conference. As an alternative to cancellation, your registration may be transferred to another person by 20 June 2025. The organisers must be advised in writing of any alterations or transfers.

Refunds for cancellations received after 28 May 2025, will only be made in exceptional circumstances. The organisers reserve the final decision on a case-by-case basis for granting a cancellation in extenuating circumstances. 

The conference organisers accept no liability for circumstances that cause a registered individual to not be able to attend the conference – including inability to secure a visa, sickness, or other such events. It is strongly recommended that travel insurance be secured personally upon registering.