Payment Deadlines
To receive the early bird registration rate, registrants must register and pay in full by Midnight AEST Monday 3 March 2025. If Payment is not received by this date, then registrations will be automatically transferred to the standard registration rate and the invoice reissued.
All accepted speakers and poster presenters must register by the 8th of April 2025 to be included in the program. Speakers who do not register by this time will have their acceptance revoked.
Invitation Letters
If formal invitation letters are required to access a visa or are needed by accepted speakers or poster presenters for other reasons, only fully paid registrations will be eligible. Requests for such a letter can be made after registration is complete and directed to the conference secretariat. Please note that proof of paid registration is required for the visa letter.
Social Functions
Delegates must note that some social functions may reach their capacity limits and tickets are only guaranteed on a first come first served basis. Please indicate your intention on attending these events in the registration from and reserve additional tickets. The organisers cannot guarantee that additional tickets will be available to purchase during the conference.
Cancellations and Refunds
Cancellations must be notified in writing to the Congress Secretariat. Cancellations made by 28 May 2025 will result in a full refund less $150 to cover administration costs. However, refunds will not be able to be processed until the conclusion of the conference. As an alternative to cancellation, your registration may be transferred to another person by 20 June 2025, without incurring any cost penalty.
Refunds for cancellations received after 28 May 2025, will only be made in exceptional circumstances. The organisers reserve the final decision on a case-by-case basis for granting a cancellation in extenuating circumstances.
From 2 May 2025, no refunds will be provided for a transfer of registration. There will be no cancellation allowance for failure to secure a visa to Australia. The organisers must be advised in writing of any alterations or transfers.
The conference organisers accept no liability for circumstances that cause a registered individual to not be able to attend the conference – including inability to secure a visa, sickness, or other such events. It is strongly recommended that travel insurance be secured personally upon registering.
